Manual Diary Systems
Training problems - the problems associated with training and advising people to be disciplined enough to maintain the maintenance system, i.e. To write the data into the system.
Report acquisition problems - the effort associated with finding meaningful data and statistics in the system. Registers and logs with good design are difficult. Summarizing data and writing reports take lot of time. Cost- time is money and employees.
Manual Diary
Data duplication: the same data gets repeated over and over since the workers find it hard to keep track of the documents, information and transactions. Lack of security: since data is stored in filing cabinets it is freely available to anyone.if information falls into the wrong hands it can be used against the company and customers and can blackmail them. Common errors: when entering data customers might have accidentally switched details and data since it is hand written. Inconsistency of data: there will be an unavailabilty for future use, since data might get misplaced during manual filing.so data wont be preserved properly for future use. Repetition of work: if there are any changes to be made, the data will have to be entered again.at times the worker would forget to make the changes or forget that they had already altered it and might redo it again, its again time consuming. Too much paper work: since eveything and every details is written down manualy in paper there will be too much paper work!. Space consuming: since the data and paper is stored in filing cabinets it consumes too much place, as the amount of work done on paper increases the filing cabinets too increases.
Slow retrieval of data: the information of customers and details are stored in different parts of the site and so takes a long time to retrieve the data.it takes a long time to find the information about a relevant person.in case of a Delivery, th e delivery will be held back.this results in a shrp drop in sales, unhappy customers and a bad impression on the company. The advantages of an IT solution is that all the data that you have worked on, is stored in a secure area in the computer, however, the manual solution can get easily lost or ripped. The IT solution's presentation is better than of a Manual solution. An IT solution can easily remove any faults typed on the computer. However the Manual Solution has to be either rubbed off if using a pencil making it look messy or sometimes crossed off if using a pen.
Types Of Manual Diary Systems
The IT solution can help people to type essays, coursework, stories etc much quicker than of a manual solution.